Party management guide

Overview

Coordinating a tabletop group is hard enough without fumbling through spreadsheets and group chats to figure out who has what. Parties in ScryRPG give your table a shared space for inventory, shops, loot, and collaboration.

Without ScryRPG:

• “Who picked up the Rope of Climbing last session?”
• “Can someone screenshot their inventory?”
• GM manually tracks five character sheets in a spreadsheet
• Players forget what they have, GMs forget what they gave out

With ScryRPG:

• Create a party, share a join code, and everyone’s inventories are synced in real time
• GMs see every character’s gear at a glance
• Players manage their own stuff without bothering anyone
• Shops, loot, and item transfers share party data

Players and GMs can also add items by hand and set item quantities, so items do not have to come from shops or loot.

Quick Start

There are three ways to get started, depending on your role.

GM on the Web

1. Open Parties and select Create Party
2. Enter a party name (e.g., “Dragon Slayers”)
3. Choose your game system (D&D 5e, Pathfinder 2e, Draw Steel, or Daggerheart) and set your party options
4. Share the generated join code or invite link with your players

GM on Discord

1. Run /party action:create name:Dragon Slayers
2. The bot responds with your party’s join code
3. Open Members to copy the invite link or code and share it with your players

Player Joining

1. Your GM sends you the party invite link or code
2. Click the link or open Parties and select Join Party to enter the code
3. Review the party preview, then select Join Party when the party allows direct joining
4. For a Limited party, select Request to Join and wait for approval. A Restricted party does not accept code joins
5. After joining, create a character or assign one you own to the party

Join Codes and Invites

Parties use an invite code and link for code-based joins. In Full mode, anyone with the link can join. In Limited mode, a code submission creates a request for GM or manager review. Restricted parties do not accept code joins; invite a player by email instead.

How Join Codes Work

• Invite link: Share the link from the party’s Members page. A player can open it to preview and join, or request to join if the party is Limited
• Manual entry: Players open Parties, select Join Party, and enter the code
• New users: Players who need an account can register before joining
• Discord: /party action:join code:ABC123 submits a code join when the party’s join mode permits it

Managing Join Codes

• For Full and Limited parties, a GM or manager can open Members > Link Settings and select Regenerate Code. This invalidates existing invite codes and links. Restricted parties use email invitations instead of code links
• Copy the invitation link from the Members page to share it in Discord or elsewhere

Getting Your Group Set Up

If your group has an ongoing campaign, you can bring it into ScryRPG with these steps:

The Fastest Path

1. Create a party on web or Discord
2. Post the join code in your Discord server or group chat
3. Players join and create their own characters
4. Add starting gear: GMs and managers can add items to party members’ character containers. Players can add their own items and set quantities
5. Done: your party is set up for the next session

Can I Set Up Player Inventories for Them?

Players create and own their characters. Once those characters are in the party, GMs and managers can manage their inventory. You can:

• Add starting gear, quest items, and currency to any character’s containers
• Deploy shops and stage loot drops before the session
• Move items between any containers in the party

So the recommended flow is: players join and create their characters, then you load up their inventories with the right gear.

How Accounts Work

Everyone who uses ScryRPG has an account. The difference is how it gets created:

• Discord: The bot can create an account for a Discord user who does not have one when they use a command. To join a party, run /party action:join code:ABC123 when its join mode allows code joins.
• Web: Players create an account with an email and password at /app/register.
• Both: Web accounts can connect Discord under Settings > Connected. Discord accounts can add an email and password before disconnecting Discord.

Your Party Page

Open a party from Parties to reach its home and the party pages. Available pages include:

Home

The party home brings together character vitals, pinned lore, a prompt for your familiar, shops, loot, notes, recent activity, and a party summary. See Your Party Home Dashboard below.

Inventory

Shows party characters and shared containers. GMs and managers can view and manage party character containers; players can manage their own characters and party-visible shared containers. Use the add controls to create items from available sources or add items by hand, set quantities, and move items between containers.

Shops

Browse party shops and, if you are a GM or manager, deploy and manage them. Hidden shops remain hidden from players until revealed. Prepare stock and prices before revealing a shop.

Loot

Browse party loot. GMs and managers can create and manage drops, control visibility and distribution, and configure claiming. Players can claim or vote on revealed loot when those options are enabled. Need or Greed pauses while a loot pile is hidden.

Members

View party members, assign characters, manage invitations, and review pending join requests. GMs and managers can remove members; only the owner can assign or remove the Manager role. For Full and Limited parties, code controls are under Link Settings. Restricted parties use email invitations.

Settings

Party name, description, game system, encumbrance, and join mode. GMs and managers can edit party settings and archive the party. Only the owner can transfer ownership. Archive party removes the party from members’ lists and archives characters still in it.

Identification

A page for GMs and managers to review unidentified items, respond to identification requests, and reveal an item’s identity. Hidden item details stay hidden from players until revealed.

Activity

Search and filter a party activity history that includes inventory, shop, loot, and party events. The home also shows a compact recent activity list.

Your Party Home Dashboard

The party home is the first page when you open a party. It summarizes party and character information and links to common tasks.

• Party Vitals: displays party characters’ hit points when character data is available.
• Wealth at a Glance: a donut chart showing each character’s net worth and the party total, when characters have net worth data.
• Party at a Glance: counts items in visible shops and loot, lore entries, quests, members, and online members.
• Pinned Lore: shows lore entries pinned for the party. See the Lore Guide.
• Ask your familiar: opens a prompt that takes you to the party familiar conversation. See the AI Assistant Guide.
• Recent Activity: a compact list of recent party activity.
• Recent Notes: shows recent party notes.
• Shops: shows up to three shops visible to you. GMs and managers can also see hidden shops.
• Loot: shows loot visible to you. GMs and managers can also see hidden loot.

The party home can refresh its data as party activity arrives; Discord command messages are snapshots and may need to be reopened for current data.

Member Roles and Permissions

Party members have one of four roles. The owner is the GM. The owner can assign Managers; the GM and managers can assign Player and Observer roles to eligible members.

Role Permissions

When to Use Each Role

• GM: The party owner, with operational controls. Each party has one owner. Ownership transfer is the way to change the GM.
• Manager: Can manage party settings and membership, shops, loot, and item identification. Only the owner can assign or remove this role.
• Player: Can manage their own characters and interact with shared party inventory, shops, and revealed loot. Players cannot manage party settings or members.
• Observer: Read-only party access. Observers cannot modify inventory or vote in Need or Greed.

Party Settings

Party settings control how the group operates. The GM and managers can edit settings and archive the party. Ownership transfer is an owner control.

Basic Settings

• Name and description: Identify your party and add notes about the campaign
• Game system: D&D 5e, Pathfinder 2e, Draw Steel, or Daggerheart. The selection informs system-specific content and rules.

Encumbrance Settings

Open Encumbrance rules in Party Settings to choose how the party tracks carrying capacity.

You can also configure:

• Enforce encumbrance: Whether to block actions when a character exceeds capacity
• Encumbered At (%) and Overencumbered At (%): thresholds shown when Enforce Encumbrance is on. The form defaults are 75% and 100%; enforcement blocks actions over capacity.
• Enforce Item Stack Caps: when enabled, item stack size limits are enforced rather than informational.

Shared Inventory

Every party has shared containers that all members can access, plus individual character inventories visible to the GM.

Party Containers

The party inventory includes shared containers, including the Party Stash when present. Use shared containers for quest items, party loot, and supplies.

GMs and managers can create additional party containers as needed (for example, a wagon or camp supplies).

Real-Time Sync

Inventory changes are shared with party members according to their access and container visibility:

• A player buys a sword from a shop: everyone sees it
• The GM drops revealed loot into a shared container: eligible members can see the change
• Someone transfers an item between containers: the update appears everywhere

Discord actions use the same campaign data and can update connected web views. Discord command messages are snapshots; reopen the command or refresh its panel for current state.

Transferring Items

On the web, drag items between eligible containers. The party inventory groups characters by player; GMs and managers can view party members’ character containers.

Common transfer scenarios:

• Player to party: Drop an item into the Party Stash for shared use
• Party to player: Take an item from the stash into your character’s backpack
• Player to player: GMs and managers can move items between party character containers; players manage their own characters and shared party containers
• Discord: Open /inventory and use its available controls for your active party and character

Who Can Manage What

• GMs and managers can move items between any containers, including other players’ inventories
• Players can manage their own character inventories and interact with shared party containers. They can add items by hand and set quantities
• Observers can view party-visible content but cannot move or modify items

Assigning and Transferring Characters Between Parties

After joining, use the character assignment control on the Members page to assign a character you own to the party.

Character transfer is a separate action and may require the receiving member’s acceptance. Review the transfer details in the app before confirming.

Only the character’s owner can offer a character transfer. A GM cannot force a character into another party.

Transferring Ownership

If the original GM needs to step away, ownership can be transferred to another member.

How It Works

1. The current owner opens Party Settings
2. Select Transfer Ownership and choose a party member
3. The selected member becomes the new GM
4. The previous GM becomes a Player

Important Details

• Only the current party owner (GM) can initiate a transfer
• The new owner must be a member of the party
• The previous owner becomes a Player and keeps access according to the Player role
• This is the only way to change who holds the GM role. It cannot be assigned through the role change system.

Discord Party Commands

Quick reference for all party-related Discord bot commands.

Use the party panel or web app for member management, invitations, leaving, and archiving. /party uses named options: party, action, code, and name.

Tips

For GMs

Prep between sessions. Deploy shops, stage loot drops, and add items to player inventories before game night.

Use the party home. Review character vitals, party details, notes, recent activity, shops, and loot before a session.

Reveal shops as players explore. Shops deploy hidden by default. Prepare shops for a new town, then reveal each one as players discover them.

Assign a co-GM as Manager. The party owner can assign the Manager role so they can help manage members, settings, shops, and loot.

For Players

Join via Discord. Use /party action:join code:ABC123 when the party’s join mode allows code joins.

Check the Party Stash. Before buying something from a shop, see if the group has one in shared storage.

Manage your inventory between sessions. Organize your containers, sell junk at shops, and sort your gear on your own time so sessions stay focused on the adventure.

Common Questions

Can I set up my players’ inventories for them? Players own their characters. As a GM or manager, you can manage party members’ character inventories. Players can create items by hand and set item quantities.

What is the easiest way for my group to get started? Create a party, share its join code, and have players run /party action:join code:ABC123 if the party is Full or Limited. Limited joins need approval. Restricted parties require an invitation.

Can I have multiple GMs? Each party has one owner with the GM role. The owner can assign Managers, who can manage members, settings, shops, loot, item identification, and party archiving. Only the owner can assign another Manager or transfer ownership.

What happens if I leave my own party? An owner should transfer ownership before leaving. The owner can archive the party from Party Settings > Archive party.

How do subscription limits work with parties? Free plans limit hosted and joined parties. Paid plans allow unlimited hosted and joined parties. If a party is at a plan limit, archive a hosted party or leave a joined party to free a slot, or change plans. See the Subscription Guide.

Can blocked players rejoin? When removing a member, the GM or manager can choose Remove & Block. A blocked user cannot rejoin through the invite link or code until unblocked from Blocked Users on Members.

Can I be in multiple parties at once? Yes, within your plan capacity. Free plans limit hosted and joined parties; paid plans allow unlimited hosted and joined parties. Use /party action:switch party:<party> on Discord, or select a party from the Parties page on the web.

What happens to a player’s characters when they are removed? Removing a member archives their party characters. The settings page also explains that archiving a party archives characters still in it; players who want to keep playing their characters can remove them from the party first.

Does the game system matter? The selected game system informs system-specific content and rules. You can also create items by hand and set quantities.

Can I change the game system after creating a party? Yes. Change the system in Party Settings. Check the resulting encumbrance settings and character data after changing it.

Is there a member limit? The party pages reviewed here do not show a party-member count cap. Plan limits instead cap how many parties you host or join.

Ready to Rally Your Table?

Create a party, invite your group, and organize shared inventory.

What’s Next?

• Inventory Guide - Deep dive into containers, items, and organization
• Shops Guide - Deploy automated shops for your party
• Loot Guide - Distribute treasure drops to your group
• Discord Bot Guide - Complete command reference
• Real-Time Collaboration - How sync and presence tracking work